Careers at Manna

Reports to:	Deputy Director, Operations
Direct Reports:	Operations Assistant
Incumbents:	None
Status:	Full-time: 40 hours per week. Exempt
Salary Range:	$65,000-80,000

Job Summary 

The Finance Analyst is a key member of Manna Food Center’s Administrative team, responsible for coordinating and augmenting the accounting and bookkeeping functions provided by our outsourced accounting service provider and coordinating internal activities that interact with the finance function.

The Finance Analyst will manage the annual planning and budget process and ensure effective communication and coordination of program activities, grant and contract invoicing and will develop and distribute financial reports.

They will work closely with our staff with the goal of ensuring participants have access to the maximum food and nutrition benefits available to them through local, state, and federal programs.

Duties and responsibilities include, and are not limited to the following:   

Contract and Grant Administration:

· Track monthly cycle of grant reporting, invoicing, allocation and budget management.

· Manage and coordinate invoice or portal submissions to meet funder requirements.

· Develop and maintain process documentation.

Budgeting and Forecasting

· Develop and manage appropriate worksheets and other tools to support the annual budget and planning process.

· Provide assistance and expertise to program analysis activities.

· Prepare presentations of financial data, including key performance indicators that provide actionable insights for leadership.

Annual Audit

· Assist with annual audit and serve as primary contact for accounting service provider, review preliminary documents and findings.

Payroll

· Oversee bi-weekly payroll entry, manage distributions, withholdings, in coordination with People and Culture team.

Month End Closing

· Coordinate monthly closing process with accounting service provider and Manna staff.

· Prepare supplementary monthly financial reports, supporting planning, operations and program functions.

Accounts Payable

· Manage enrollment of vendors into payables system.

· Oversee coding and submission of monthly credit card expenses.

· Develop spending and vendor analyses to ensure appropriate stewardship of funds.

Other

· Ensure integrity of inventory and other management control systems.

· Maintain accounting process calendars and procedures.

· Ensure compliance with business licensing and other registration requirements.

· Oversee daily receipt processing and deposits.

Minimum Requirements 

· Self-directed, highly motivated, reliable

· Bachelor’s degree in business, management, or related discipline.

· Strong analytical and problem-solving skills.

· Proficiency with QuickBooks Online.

· Experience in non-profit accounting and following GAAP principles.

· Proficiency with Microsoft Office Suite.

· Intermediate to advanced Excel data analysis and manipulation skills.

· Excellent presentation, written and verbal communication skills.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to remain in a stationary position 50% of the time. The person in this position needs to move inside the office to access file cabinets, office machinery, etc. The employee constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position frequently communicates with the public, volunteers, and vendors and must be able to exchange accurate information in these situations. The employee must occasionally move objects up to 20 pounds.

Environmental Conditions 

When work in the warehouse is required, the employee will be exposed to a variety of fluctuating environmental conditions within the building including heat and cold. The employee must be able to work in these conditions for up to one hour at a time.  

Disclaimer 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification and are subject to change at any time. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Justice, Equity, Diversity, and Inclusion Statement:

Manna Food Center is committed to serving as an ally for racial and economic justice and is proud to be an equal opportunity employer. We are fully committed to equity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, political opinion, and national origin. Applicants with lived experience of food insecurity are encouraged to apply.

Forward Resume and Cover Letter to Jobs@mannafood.org