Careers at Manna

Accounting Manager

Manna’s strategic plan beginning in fiscal year 2021 includes a priority of stewarding community investments and remaining sustainable.

The Accounting Manager is a key member of Manna Food Center’s Administrative team, responsible for all accounting and bookkeeping functions, ensuring all financial information is appropriately and accurately recorded in the accounting system, completing budget and forecast, and preparing both the monthly and year-end financial statements. The Accounting Manager is tasked with ensuring organizational fiduciary duties are consistent with non-profit GAAP standards. S/he will work closely with our staff with the goal of ensuring participants have access to the maximum food and nutrition benefits available to them through local, state, and federal programs.

Reports to: Director of Administration

Direct Reports : PT Bookeeper

Status: Full time – 40 hours per week, Exempt

Duties and responsibilities include, and are not limited to the following:

General Ledger

· Review general ledger and prepare journal entries/adjustments as needed to correct balances;

· Assist in the transaction preparation, posting and reconciliation for all books of account and related journals;

· Reconcile general ledger accounts and bank statements as part of closing out the month, the year, and grants;

· Prepare grant reports with supporting documentation in collaboration with grants compliance and program staff.

Month End Closing

· Manage the monthly accounting close process and meeting reporting deadlines;

· Create and present daily and monthly journal entries for approval;

· Prepare monthly revenue financial statements, supporting account analysis, and budget to actual variances;

· Prepare monthly revenue recognition journal entries;

· Develop, assign and review monthly account analysis.

Accounts Receivable

· Manage all contract, product and service invoicing and ensure grantors are billed accurately and timely;

· Analyze accounts receivable aging reports to determine if there are any issues;

· Manage and coordinate the follow-up with grantors regarding outstanding payments.

Accounts Payable

· Review and distribute vendor invoices to appropriate manager for approval for payment;

· Enter invoices into QuickBooks and print checks;

· Analyze expenses and contracts to look for cost savings opportunities.

Budgeting and Forecasting

· Work with the Director of Administration with developing the annual budget;

· Work with the Director of Administration with monthly forecasting activities of support, revenue, and expenses;

· Prepare profitability analysis for programs and services.

Annual Audit

· Create and enter closing entries and those prepared by the external auditors;

· Prepare year-end work papers as assigned by the Director of Administration or requested by the external auditors;

· Create or gather all documents requested by the auditor, provide on-site support during audit fieldwork, and help review and approve the audit draft before statements are finalized.

Taxes

· Prepare, if necessary, the annual IRS Form 990 and Form 990-T and supporting schedules;

· Prepare the Annual IRS Form 1099s.

Other

· Prepare Quarterly Investment reconciliations;

· Prepare fixed asset schedules;

· Determine quarterly tracking of and reporting of restricted funds/net assets;

· Record inventory adjustments throughout the year ;

· Maintain the Accounting Manual;

· Submit state registration for fundraising activities

· Prepare bi-weekly payroll and appropriate distribution to retirement plan accounts;

· Manage the QuickBooks file, and provide backup to the Director of Administration;

· Do other tasks as assigned from time to time by the Director of Administration.

Minimum Requirement

· Self-directed, highly motivated, reliable

· Bachelor’s degree in Accounting

· Minimum of 5-years’ experience using QuickBooks (Advanced) accounting software

· Minimum of 5 years’ experience in non-profit accounting and following Generally Accepted Accounting Procedures and Accrual Accounting

· Knowledge of Microsoft Word, Excel, and Outlook Calendar

· Excellent presentation, written and verbal communication skills

· Must respect and protect the sensitive nature of personnel information

· CPA or CPA candidacy preferred

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The employee constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position frequently communicates with staff, board members and vendors and must be able to exchange accurate information in these situations.

Environmental Conditions:

The employee will be exposed to a variety of fluctuating environmental conditions within the building including heat and cold. The employee must be able to work in these conditions for up to 2 hours at a time.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification and are subject to change at any time. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Justice, Equity, Diversity, and Inclusion Statement:

Manna Food Center is committed to serving as an ally for racial justice and is proud to be an equal opportunity employer. We are fully committed to equity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Applicants with lived experience of our service area are encouraged to apply.

Manna is an Equal Opportunity Employer

Salary Range:

Annual salary of high 50’s to mid 60’s commensurate with experience.

Position will remain open until filled; please submit your resume and cover letter to jobs@mannafood.org

Bookkeeper

Manna’s strategic plan beginning in fiscal year 2021 includes a priority of stewarding community investments and remaining sustainable.

The Bookkeeper is a key member of Manna Food Center’s Administrative team, responsible for assisting with accounting and bookkeeping functions, ensuring all financial information is appropriately and accurately recorded in the accounting system, completing booking and accounting tasks, and assisting our primary accountant with preparing both the monthly and year-end financial statements. This position will focus heavily on accounts receivable and accounts payables but incumbent must be able to roll up their sleeves to assist in a wide variety of accounting tasks if needed. S/he will work closely with our staff with the goal of ensuring participants have access to the maximum food and nutrition benefits available to them through local, state, and federal programs.

Reports to: Accounting Manager

Status: Part Time – 24 hours a week, Non-Exempt

Summary of Essential Responsibilities:

1) General Ledger

· Review general ledger and prepare journal entries/adjustments as needed to correct balances as assigned;

· Assist in the transaction preparation, posting and reconciliation for all books of account and related journals;

· Reconcile general ledger accounts and bank statements as part of closing out the month, the year, and grants;

· Prepare grant reports with supporting documentation in collaboration with grants compliance and program staff.

2) Month End Closing

· Assist Staff Accountant with the monthly accounting close process and meeting reporting deadlines;

· Assist in creating daily and monthly journal entries for approval as assigned;

· Assist in monthly revenue recognition journal entries as assigned;

· Develop, assign and review monthly account analysis.

3) Accounts Receivable

· Process and record daily electronic deposits (QGive batches, daily check receipts, etc.)

· Assist in contract management, product and service invoicing and ensure grantors are billed accurately and timely;

· Analyze accounts receivable aging reports to determine if there are any issues;

· Assist in managing and coordination of follow-up with grantors regarding outstanding payments.

4) Accounts Payable

· Review and distribute vendor invoices to appropriate manager for approval for payment;

· Enter invoices into QuickBooks and print checks as requested;

· Complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.

5) Annual Audit

· Create and enter closing entries and those prepared by the external auditors;

· Prepare year-end work papers as assigned by the Director of Administration or requested by the external auditors;

· Create or gather all documents requested by the auditor, provide on-site support during audit fieldwork, and help review and approve the audit draft before statements are finalized.

6) Other Responsibilities

· Help prepare Quarterly Investment reconciliations;

· Help determine quarterly tracking of and reporting of restricted funds/net assets as needed;

· Record inventory adjustments throughout the year;

· Submit state registration for fundraising activities as assigned

· Help prepare bi-weekly payroll and appropriate distribution to retirement plan accounts;

· Do other tasks as assigned from time to time by the Director of Administration and Accountant.

Demonstrated Competencies:

· Oral and written communication skills

· Time management and organizational skills

· Collaboration skills

· Credibility/personal effectiveness

· Flexibility and ability to receive direction and learn

· Technical capacity

· Demonstrated stress management/composure

· Ability to work as a part of a team as well as individually

Minimum Requirements:

· Self-directed, highly motivated, reliable

· Bachelor’s degree in accounting or certificate in bookkeeping highly desirable

· At least 3-years’ experience using QuickBooks (Advanced) accounting software

· 3 years’ experience in Generally Accepted Accounting Procedures and Accrual Accounting

· Must have 3 years of non-profit experience

· Knowledge of Microsoft Word, Excel, and Outlook Calendar

· Must respect and protect the sensitive nature of personnel information

Physical Demands:

Environmental Conditions:
The employee will be exposed to a variety of fluctuating environmental conditions within the building including heat and cold. The employee must be able to work in these conditions for up to 2 hours at a time.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification and are subject to change at any time. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Racial Equity Statement:

Manna is an Equal Opportunity Employer.

Salary Range:
$20 – $25 per hour commensurate with experience

Position will remain open until filled; please submit your resume and cover letter to jobs@mannafood.org

Temporary Food Distribution Assistant

Reports to: Director of Logistics

Status: Part-time; Non-exempt.

Job summary

This position is part of a team that offers food service to community individuals in need. A Temporary Food Distribution Assistant is responsible for supporting the distribution of food through direct interactions with the public at Manna distribution sites.

Essential Job Functions:

1) Distribute food at assigned sites in Gaithersburg, Germantown and Silver Spring
 Assist with directing cars to a drive thru line and participants on foot to a walk up table.
 Assist with unloading boxes from truck at site upon arrival and reloading truck at the end of distribution.
 Ensure participants are treated with respect.
 Ensure participant sign-in sheet is completed for each person when picking up food.
 Help participants load the food into their cars or other transportation following current guidelines.
 Contact Call Center staff for participant referral verification when name does not appear on daily pick up list.
 Complete and return add on forms for new participants as approved by Call Center staff.
 Follow all safety guidelines required by Manna Food Center.
 Assist with maintaining an orderly and respectful atmosphere.

2) Other Responsibilities
 Assist in the warehouse as required.
 Other duties as assigned or required.
Job Requirements:
 Ability to lift objects of 50 pounds continually and up to 100 pounds waist high occasionally and load them into vehicles.
 Exceptional customer service.
 Ability to work as a part of a team as well as individually.
 Bi-lingual in English/Spanish is a plus.

Hours and Salary
 Number of hours available range from 8-18 per week depending on assigned sites.
 Hourly rate of $15.25 per hour
 Temporary positions will continue as needed throughout the COVID-19 emergency.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move objects up to 50 pounds and occasionally lift and/or move objects that weigh more than 100 pounds. The employee must be able to stand continuously for up to 3 hours at a time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions
While picking up and distributing food, the employee will be exposed to a wide array of environmental conditions including extreme heat and cold, rain, snow and ice. The employee must be able to work in these conditions for up to 3 hours at a time.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification and are subject to change at any time. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Racial Equity Statement
Manna Food Center is committed to serving as an ally for racial justice and is proud to be an equal opportunity employer. We are fully committed to equity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Applicants with lived experience of our service area are encouraged to apply.

Position will remain open until filled; please submit your resume and cover letter to jobs@mannafood.org

SNAP Outreach Coordinator

Reports to: Participant Services Manager

Direct Reports: None

Status: Part-time; 20 hours per week.

Job summary

Manna’s strategic plan beginning in fiscal year 2021 includes a priority of addressing determinants of poverty and health. The SNAP Outreach Coordinator will serve as a conduit between Manna and the community members we work with by providing direct outreach and application assistance to communities and individuals eligible to receive Food Supplement Program (FSP or SNAP). S/he will work closely with our community engagement staff with the goal of ensuring participants have access to the maximum food and nutrition benefits available to them through local, state, and federal programs.

Essential Job Functions:

Create consistent opportunities for outreach with Manna partner agencies and other
community providers. The focus will be on priority populations including, residents in priority zip codes, residents for whom English is a second language, seniors, and Able-Bodied Adults without Dependents (ABAWDs). For the time being, due to the pandemic, this includes remote gatherings with a return to in-person gatherings when it is safe to do so.
 Distribute FSP-related communication tools developed by Maryland Hunger Solutions and other
partners and modify them for Montgomery County to attract participants and share
information.
 Record and track the results of outreach activities.
 Use MDThink software to assist residents with SNAP applications.
 Follow up with applicants to capture outcomes data on application assistance.
 Support the operations of the Participant Services Call Center as needed.

Minimum Qualifications
Outgoing personality and commitment to addressing community food insecurity.
 Demonstrated ability to effectively reach low-income families and community-based
organizations.
 Detail-oriented planning and implementation skills
 Strong organizational skills and the ability to manage time and multiple tasks simultaneously.
 Willingness and ability to work varied hours (nights, weekends, etc.)
 Ability to use or learn Salesforce software and Microsoft Office Suite
 Strong oral and written communication skills in English and another language with particular interest in Mandarin or Vietnamese

 Ability to collect, analyze and report on program data
 Ability to use online video chat software and travel throughout the County for outreach
activities
 Ability to telecommute as needed with space for confidential phone conversations
 Strong team orientation.

Physical Demands
The physical demands described here are representative of those that must be met
by a candidate to successfully perform the essential functions of this job. While performing the duties of this job, the candidate is regularly required to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside an office to access file cabinets, and office machinery. Must also be able to move about to various work stations throughout the County. The candidate constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position frequently communicates with the public, volunteers and vendors and must be able to exchange accurate information in these situations. The candidate must occasionally move objects up to 15 pounds.

Environmental Conditions
The candidate will be exposed to a variety of fluctuating environmental
conditions within the building and at outreach activities including heat and cold. The candidate must be able to work in these conditions for up to 2 hours at a time.

Justice, Equity, Diversity, and Inclusion Statement
Manna Food Center is committed to serving as an ally for racial justice and is proud to be an equal opportunity employer. We are fully committed to equity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Applicants with lived experience of our service area are encouraged to apply.

Salary Range: $15.25 – $15.85 per hour commensurate with experience.

Position will remain open until filled; please submit your resume and cover letter to jobs@mannafood.org